Navigating the financial requirements of international travel is a critical step for Polish citizens and expatriates alike. Whether you are applying for a business visa from Warsaw, renewing a passport, or legalizing commercial documents for the Vietnamese market, understanding the consular fee structure is vital for accurate budgeting.
Under the professional guidance of Stanley Ho, CEO of Visaonlinevietnam (Transocean), this guide outlines the verified costs for 2026, ensuring you have the correct information before visiting the embassy or applying online.
Table of Contents
1. Vietnam Visa Fees for Polish Citizens
Visa costs are determined by the duration of stay and the number of entries. In 2026, the electronic system is the most cost-effective method for travelers from Poland.
E-Visa (Electronic Visa – 90 Days):
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Single Entry: $25 USD (Standard Government Fee).
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Multiple Entry: $50 USD (Standard Government Fee).
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Note: Government fees for E-visas are non-refundable, even if the application is rejected due to a naming error or incorrect passport data.
Traditional Embassy Visas:
Fees for visas issued physically at the embassy in Warsaw (Resorowa 36) are generally higher due to manual processing and physical visa stickers. Prices typically range from $50 USD to $150 USD depending on the specific category (Labor, Investment, or long-term Business).
2. Document Legalization & Authentication Charges
For Polish corporations expanding into Vietnam, document legalization is a per-stamp requirement. Fees are generally charged in USD:
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Commercial Document Legalization: Approx. $10 – $30 USD per document.
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Certification of Copies/Signatures: Approx. $5 – $15 USD per copy.
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Translation Services: Fees for certified translations by a tłumacz przysięgły are paid independently to the translator and are not part of the embassy’s consular fees.
3. Passport & Administrative Fees for Vietnamese Nationals
Vietnamese citizens residing in Poland should account for the following standard administrative costs:
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Standard Passport Renewal: Approx. $70 USD.
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Passport Replacement (Lost or Damaged): Approx. $150 USD (includes verification and penalty fees).
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5-Year Visa Exemption Certificate: Approx. $20 – $50 USD.
4. Expert Insight: Protecting Your Non-Refundable Fees
“The biggest financial risk for Polish travelers is the ‘Non-Refundable’ clause of the E-visa government fee,” explains Stanley Ho, a veteran of international immigration. *”We frequently see travelers at Warsaw Chopin Airport (WAW) who tried to save $20 by applying on their own, only to have their $25 government fee wasted because they swapped their ‘First Name’ and ‘Last Name’ on the form.
In these cases, the airline will not let you board, and the government will not refund your money. You are forced to pay for a completely new visa. By using a professional audit service like Transocean, you are not just paying a service fee; you are buying insurance for your travel plans. Our experts catch naming errors and passport discrepancies before submission, ensuring your government fee is never wasted.”*
5. Payment Methods at the Warsaw Embassy
To ensure a smooth transaction at the consular section, please note the 2026 payment protocols:
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Currency: Fees are typically quoted in USD. While some services may be payable in PLN based on the current exchange rate, it is highly recommended to carry crisp, new USD bills.
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In-Person: Payment is usually required in cash at the time of submission at Resorowa 36.
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Digital Convenience: When applying through Visaonlinevietnam, you can pay via secure credit card gateways, providing a digital trail and avoiding the need to carry physical currency to the embassy.